Kansas Sampler Festival May 1 & 2, 2010 - Volunteers Needed

As many of you already know Leavenworth County will be hosting the 2010 and 2011 Kansas Sampler Festival at Ray Miller Park in Leavenworth. Much of the planning is underway but we still need some help.

Volunteers will be needed to make sure everything runs smoothly.

Below is a list of areas we need volunteer help.

If you can offer some time in any of these areas you can either contact:

Keyta D. Kelly, Director
Kansas Sampler Festival 2010-2011
913.417.7575
kssamplerfestlvco@sunflower.com

Or:

Print out this form, circle the job you would like to volunteer for, fill in your personal information at the bottom and mail it to:

Kansas Sampler Festival 2010-2011
512 East Fourth Street
PO Box 664
Tonganoxie, Kansas 66086-0664

Or

E-mail to: kssamplerfestlvco@sunflower.com



Now – April (Light Duty)

 REFURBISHING & PAINTING SIGNS
Repaint and update tent, food area, stage and direction signage before the Festival



Set Up Week - April 26-30 (Medium to Heavy Duty)

 LAYOUT CREW - Monday
Mark locations for tents, vendors, stages, opening parade route

 FENCING CREW – Tuesday/Wednesday/Thursday
Mark & install fence for pedestrian gates, vehicle lanes and perimeter of park

 TENT CREW – Tuesday/Wednesday/Thursday
Place, stake & raise tents. Distribute & set up booth tables & chairs

 SEATING CREW – Wednesday/Thursday
Arrange picnic tables, straw/hay bales, bleachers for seating at stages, food court historic performers tent etc.

 ODD JOBS – Monday/Tuesday/Wednesday/Thursday/Friday
Set out recycle & trash containers, pickup generators, hay bale maze, install signs

Festival Days – Saturday/Sunday (Light to Heavy Duty)

 SET UP - FRIDAY
Assist vendors & exhibitors with unloading supplies & booth set up (Noon – 7:00 pm)

 SET UP – SATURDAY
Assist vendors & exhibitors with unloading supplies & booth set up (6:30 am – 9:30 am)

 EXHIBITOR/VENDOR PARKING ATTENDANT
Park & Assist Exhibitors

 VISITOR PARKING ATTENDANT
Direct & Assist with vehicle & shuttle parking

 PARADE ASSISTANT
Assist with Opening Ceremonies Parade

 COMMAND CENTRAL/GENERAL STORE
Check in Volunteers, Assist with coordinating communications, answer questions

 INFORMATION BOOTH
Handout festival programs, answer questions from the public

 ENTERTAINER TENT BOSS
Greet entertainers, answer questions

 STAGE/ENTERTAINER ATTENDANT
Keep Performers on Schedule

 FOOD VENDOR BOSS
Greet & Assist Food Vendors & Food Rovers

 FOOD ROVER
Patrol & clean food vendor areas

 TENT BOSSES
Set up exhibitor tables & chairs, assist exhibitors during setup and take down.

 ROVERS
Works in coordination with Tent Bosses, checks on needs of vendors & exhibitors

 WINE/BEER ATTENDANT
Check visitor I.D.’s at tent entrance

 GATOR/GOLF CART DRIVER
Move Festival supplies, people, vendor displays & personal belongs
during set-up Friday and Saturday & tear down Sunday
 Gators & Golf Carts are also needed- check here if you have one

 PORTA POT DETAIL
Hourly check, clean & refill supplies as needed

 TRASH DETAIL
Empty individual trash containers at tents & food areas

 TEAR DOWN – SUNDAY
Assist with traffic control, help load exhibitor/vendor supplies, park cleanup

 TEAR DOWN – MONDAY
Remove tents, stages, fencing and finish park cleanup


ALL VOLUNTEERS WILL RECEIVE A FREE ONE DAY PASS TO THE FESTIVAL FOR EACH DAY THEY VOLUNTEER
(A minimum four hours/day volunteer time is required to receive pass)

For more information about the Kansas Sampler Festival and Foundation visit
www.kansassamplerfestival.org

Name:___________________________

Phone Number:___________________________

Email Address:___________________________